Request evidence
Retain when the off-hire was raised rather than relying on inbox history.
Off-hire management
Make off-hire a controlled event—not an email you hope was actioned.
Missed or poorly evidenced off-hires can turn into avoidable hire days and difficult supplier conversations. Hirentra keeps the request, timing, collection evidence and resulting exposure connected to the item and project.
Collection control
Keep collection status and supporting evidence visible.
Avoidable exposure
Surface overdue off-hires separately from legitimate live hire commitment.
01 / WHAT IT CONTROLS
Off-hire request
Hirentra is built for live construction environments where operational evidence, cost exposure and progress information need to stay current and accountable.
Off-hire request
Record the request against the live hire item.
Collection status
See which items are still waiting for collection.
Evidence
Attach site evidence so disputed hire periods can be reviewed with context.
Commercial exception
Escalate overdue or avoidable exposure into an accountable action when needed.
02 / WORKFLOW
From site activity to a decision-ready record.
- 01
Request
Record the off-hire against the correct hire item.
- 02
Wait visibly
Keep the item visible while supplier collection remains outstanding.
- 03
Evidence collection
Record collection/return evidence when the item leaves.
- 04
Reconcile
Use the timestamps and evidence to support supplier charge review.
03 / BUILT FOR THE TEAM
Useful at site level. Clear at commercial and director level.
Site Managers
See which equipment should no longer be on site and what is still awaiting collection.
QS / Commercial
Identify avoidable cost and support disputes with a clearer operational record.
Directors
See overdue off-hire exposure as an exception, not confuse it with total legitimate hire spend.
SITE PROGRESS / HIRENTRA
Progress evidence should reduce reporting time—not create more admin.
Hirentra Site Progress links measured work-package quantities with working areas, visual Progress Plans, markups, photo evidence, weekly reporting and forecast completion. QS/Commercial teams and Managers can spend less time rebuilding progress information manually and more time dealing with delivery and commercial exceptions.
Explore Site Progress04 / QUESTIONS
Common questions.
Why does off-hire evidence matter?
The date a request was sent and the date an item was actually collected can affect the hire period and any later supplier dispute.
Can Hirentra highlight overdue off-hires?
Yes. Overdue off-hire items can be surfaced separately and contribute to avoidable exposure.
Can a Director assign an off-hire issue?
Commercial exceptions can be turned into owned actions using the existing intervention and action-register workflow.
Does it support photos?
Yes. Evidence can be retained alongside the operational record.
Construction operations software
Less chasing.
More control.
See how Hirentra brings hire, commercial and site progress information into one controlled workflow.
Visit Hirentra